Melbourne Graduate School of Management

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ORIENTATION & ENROLMENT

Orientation Day:

When: Saturday 19 July 2008 from 9:30am


An online version of this information is available below

Where: Copland Theatre, Basement, Economics & Commerce Building
See map Ref G 13 Building 148 ( PDF 1026kb)


What: Orientation Day for new students.
A schedule of the days events is available here(PDF 41kb) .


You will meet the Academic Program Director and your Program Administrative Team,
collect your online enrolment letter (which you will need to enrol online), receive information about your program,
resources and support available to you, and have the opportunity to meet other students.

Course planning appointments may be made for local students. Melbourne Graduate School of Management staff will be available to assist local students with the online enrolment process.
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The Student Host Program 

As part of orientation on Saturday 19 July you will be assigned a student host who will lead you and a small group of other new Melbourne GSM students on a campus tour and help introduce you to life at the University.

The student host will be a current Melbourne GSM student and where possible we will try to match students and host by course. The host's main job is to help you get to know other students, answer your questions (or tell you where to find the answer), and generally help you settle in and find your way around.

The student host session will run from 11.15am to 12:30pm and hosts will also attend the Director’s Welcome Lunch and the afternoon event hosted by the Melbourne GSM Student Group.
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Lunch:

The Directors Welcome Lunch will be held between between 12:30pm - 1:30pm on Level 1 of the Alan Gilbert Building.
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Melbourne GSM Student Group Event:

At the end of Orientation day, Melbourne GSM’s Student Group will be hosting an informal social event. This will be a great opportunity for you to relax at the end of a busy day and socialise with fellow new and current graduate students.

Details TBA.

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Please note:

You will require Adobe Reader to view all PDF files wherever the Adobe icon is displayed. You can download Adobe Reader here if you do not currently have it installed:

How & When Do I Enrol?

You can enrol online between Saturday 19 July and Friday 25 July using the Online Enrolment System.

Once you have completed the online enrolment process, you will be required to attend the Enrolment Centre to have your photo taken, collect your Student ID card, and your Student Diary.


To enrol online, you will need the following information which will also be provided at the Orientation Day, on Saturday 19 July in the Copland Theatre:

• The Online Enrolment Instruction Sheet(PDF 390kb) for Local Students:
  
  This sheet will guide local students (Australian citizens, Permanent Residents and holders of Humanitarian Visas, and New Zealand citizens) through the online enrolment process.
  
  
  OR
  
  
  
• The Online Enrolment Instruction Sheet (PDF 252kb) for International Students:
  
  This sheet will guide all other (international) students through the online enrolment process.
  
  
  AND
  
  
  
• Your library barcode, available in your Online Enrolment Letter.
  
  This letter will be given to you at the Orientation Day on Saturday 19 July.
  
  You will not be able to commence the online enrolment process without this letter.
  
  
  
• The Semester 2 2008 Melbourne Graduate School of Management Information Guide (PDF 4.14mb)
  
  AND
  
  
• The supplementary Course-Specific Information Guide for your course (below):
  

If you are unable to attend the Orientation Day on Saturday 19 July, you may request your online enrolment letter and enrolment pack to be mailed to you by sending an e-mail to your course administrator.
Please note we will not post enrolment packs to international addresses or international students, as we must first ensure international students are in Melbourne before enrolling.

To send an e-mail to your course administrator, click on the icon next to your course name below:

	Graduate Diploma in Actuarial Studies Information Guide (PDF 2.72mb)			Master of Business and Information Technology Information Guide (PDF 3.20mb)
	Graduate Diploma in Management Studies Information Guide (PDF 2.72mb)			Master of Commerce (Economics) Information Guide (PDF 2.72mb)
	Postgraduate Diploma in Economics Information Guide (PDF 2.72mb)			Master of Commerce (Finance) Information Guide (PDF 2.72mb)
	Postgraduate Diploma in Finance Information Guide (PDF 2.72mb)			Master of Financial Management Information Guide (PDF 2.72mb)
	Master of Applied Commerce Information Guide (PDF 2.61mb)			Master of Human Resource Management Information Guide (PDF 2.72mb)
	Master of Accounting Information Guide (PDF 3.20mb)			Master of International Business Information Guide (PDF 2.72mb)
	Master of Applied Finance Information Guide (PDF 2.72mb)

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These materials, along with the 2008 Year Planner (PDF 92 kb), will be in your Enrolment Pack which will be distributed to all new students who attend the Orientation Day on Saturday 19 July and provide information about the University, your program and subject selection.




You will also be guided to set up your University e-mail account as part of the onilne enrolment process.

Please note:

When entering your personal information in the e-mail account registration system, and in the online enrolment system, it is important to enter your details exactly as they appear in your online enrolment letter or your letter of offer.

Your Student ID number is the same as your Application number. There are no letters in your Student ID number. Eg: Student Application ID number 489675-PE becomes Student ID number 489675.

Your birthdate should always be entered in DD-MMM-YYYY format, example: 23-Apr-1983.

You are now ready to commence online enrolment
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Staff assistance with online enrolment

Staff assistance will be available in our computer labs on Level 1 of the Alan Gilbert Building during the afternoon of Orientation Day on Saturday 19 July (local students only) and during enrolment week beginning Monday 21 July.

Melbourne Graduate School of Management staff will be available in the computer labs during these times to assist you with any questions you may have about the online enrolment process.

Please note that academic subject selection advice will not be available whilst in the computer labs.


If you require general advice with your subject selection, you will need to book a course advice session with your program administrator. You may also request an appointment with your Academic Program Director for academic advice. See 'Subject Selection Advice' section below.
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What Next?

After you have completed all of your online enrolment requirements (Steps 1 through to 7), you will be required to attend an Enrolment Centre to have your photo taken, collect your Student ID card, and your Student Diary.

Student Cards

 After your online enrolment has been completed and confirmed, you can collect your student card from the ‘Commerce and Arts Enrolment Centre’ which is located on the Ground Floor of the Alan Gilbert Building.  The Enrolment Centre will be open from Monday 21 July until Friday 25 July between 9.00am – 6.00pm (6.30pm on Wednesday 23 July).  Local students who have completed their online enrolment prior to Saturday 19 July will also have the option of collecting their student card on Orientation Day.  If you would like to collect your student card after Friday 25 July, this can be done from the Melbourne GSM Student Centre, 4th Floor of the Alan Gilbert Building.

ADMINISTRATION

When do classes start?

Classes commence on Monday 28 July 2008

It is important that you attend classes from the first day. Your lecturers will give you information about text books and assessment tasks for the semester at the first class.

You can access your booklist on the Student Information System

Tutorials do not commence until the second week of semester (week commencing Monday 4 August 2008).
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Key University Dates:

Click here to see The University of Melbourne Key Dates.

Semester 2, 2008: Monday 28 July - Sunday 2 November

Non-teaching period: Monday 22 September - Sunday 5 October.
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Can I Change My Subjects?

Yes!

All new students should automatically be enrolled in up to four standard recommended subjects for their course (ie: as a full-time student), however we realise that the standard course plan may not suit everyone (those who wish to enrol as a part-time student for example).

You can change your enrolment to your prefered subjects by one of the methods outlined below - any subject changes outside of these periods (eg: before 22 July) can be made by using the Subject Change Form:

 

How & when can I change my subjects?

19 July - 3 August: You can change your subjects online on the Student Information System

4 August onward: You can change your subjects manually, by completing the Subject Change Form (PDF 668kb).
Submit this form to the Melbourne Graduate School of Management Student Centre located on Level 4 of the Alan Gilbert Building.


Key dates for withdrawal from subjects:
8 August: Last date to withdraw from subjects without incurring a "Withdrawn" result ('WD') on your transcript.

31 August: Last date to withdraw from subjects without incurring a HECS/ FEE-HELP debt, or to obtain a full fee-refund for any fees paid in advance (a 'WD' will be recorded on your transcript).

10 October: Last date to withdraw from subjects without incurring a 'Fail' result (HECS/ FEE-HELP payable, or no fee refund for fees paid in advance).
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All subject change requests submitted via the Student Information System automatically generate an e-mail to advise you of an 'error' - the 'error' is that 'you have not automatically been enrolled in your selected subjects, as all subjects at your year/ course level need to be approved by your Faculy'.

Please disregard this e-mail; if you have received it, it means that your subject change request has been received, and is in the process of being checked by Faculty &/ or academic staff. It does not necessarily mean that there is a mistake with your subject selection. If your subject selection is not approved, you will be contacted with an explanation as to why, and you will be asked to re-submit your subject selection.

Please note that some classes fill quickly, so the later you enrol into a subject, the greater the risk that you may not be able to enrol into it this semester. You can check online to see if your preferred subject is full.

If you wish to enrol into a subject that is already full, please contact your program administrator to be placed on a waiting list.

To enrol in subjects that are not part of your program, written permission must be obtained from the subject cordinator/ lecturer and from your Academic Program Director.
Permission details can be collected on the back of the Subject Change Form (PDF 668kb).

Please note the key dates for withdrawal from subjects.
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Study Planning Advice:

If you are still uncertain about your subject selection, and wish to meet with a program administrator to discuss your enrolment, we'd be more than happy to meet with you.

You can book a study planning advice appointment with your program administrator online. To do so you will first need to register then you can book your appointment. Alternatively, you contact your program administrator directly, or phone the Melbourne Graduate School of Management on 8344 1670 to make an appointment.

Some students will have been advised in their offer letter to 'seek course advice upon arrival'. These students will need to contact their program administrator to make a study planning advice appointment with their Academic Program Director, and are advised not to book an appointment with their program administrators.


Master of Business and Information Technology (MBIT) students:

Whilst not mandatory, new students of the MBIT program are advised to make a study-planning advice appointment with the Academic Program Director prior to commencing online enrolment.

Associate Professor Michael Davern will be taking sabatical during Semester 2, so Ms. Alison Parkes will be Acting Program Director until he returns in Semester 1 2009. Those students who decide not to make a study planning advice appointment will still have their study plan reviewed by Alison Parkes.

Ms. Parkes' availability for study planning appointments during Orientation Week is:
Monday 21 July, 10:00am - 1:00pm
Wednesday 23 July, 10:00am - 1:00pm
Friday 25 July, 10:00am - 1:00pm

All new MBIT students can book an appointment with Alison Parkes online, by selecting 'MBIT' from the 'Group/Category' box, or by contacting the MBIT team via email: mbit-team@unimelb.edu.au or phone 8344 2171.

Master of Accounting (MAcct) and Graduate Certificate of Business Forensics students:

You are not required to have an individual appointment with the Program Director. However, if after the Orientation Dday (Saturday 19 July) you feel that you require further information or advice regarding your subject selection, you can book an individual study planning advice appointment with the Academic Program Director, Professor Nasser Spear.

All new Master of Accounting students can book an appointment with Nasser Spear online, by selecting 'Master of Accounting' from the 'Group/Category' box. Alternatively appointments can be made at the Student Centre on level 4 of the Alan Gilbert Building, by email to the Master of Accounting Team at macct-team@unimelb.edu.au, or by phone 8344 2171. New students in the Graduate Certificate of Business Forensics program are asked to email maact-team@unimelb.edu.au or phone 8344 2171 to request a study planning appointment with the Academic Program Director.


Master of Applied Commerce (MAC) students:

If you have been advised in your offer letter to 'seek course advice by Program Director upon arrival', or you feel that you require further academic advice, you can request a study planning advice appointment with Professor Nasser Spear, Academic Program Director of the Master of Applied Commerce program.

To request a study-planning appointment with Nasser, please contact Ms. Victoria Douglas on 8344 1846 or e-mail mac-programs@unimelb.edu.au

Nasser will be available for study planning appointments on the following days and times:

Monday 21 July, 1:00pm - 3:00pm
Tuesday 22 July, 1:00pm - 3:00pm
Thursdsay 24 July, 1:00pm - 3:00pm

Any other MAC student can enrol online without making an appointment. Those students who wish to make a study planning appointment should do so online, or call the MAC team on 8344 1846 (Victoria) or 8344 1675 (Scott), or send an email to: mac-programs@unimelb.edu.au, listing your preferred appointment time and date.
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How Do I Find My Timetable?

Alloc8 - Your Individual Timetable:

Once you have enrolled, you will be able to access your personal class and tutorial timetable via the Alloc8 system.
You can view your personal timetable from Wednesday 16 July.
You will be able to make changes to your timetable from Thursday 17 July until 3:30pm on Friday 8 August.
Tutorials do not begin until the second week of semester.
You can manually search an individual subject timetable by entering the six digit subject code in the Student Information System timetable page.
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Where are my Classes?

The majority of your classes will be held in lecture theatres in the Alan Gilbert building, or the Economics and Commerce building, however they may be scheduled to take place in any lecture theatre on campus.

You can check your lecture theatre locations here.

For everything you need to know about computer labs, printing and where to get assistance from, go to the Student Computing web page.
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Student Portal

Once you have a confirmed enrolment, you will be able to access to The Student Portal.



The Student Portal gives you a central, personalised page from which to access all the information you will need while studying at The University of Melbourne.
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TRANSFERRING TO A DIFFERENT COURSE

Local Students:

If you are a new local student wishing to change your course preference to a different course, you must lodge your application with the Admissions Officer by no later than Friday 11 July. No changes of preference will be accepted after this date.

A change of preference is when you wish to be considered for entry to a new program that has different entrance requirements to that of the program you've already received an offer for, but have not yet enrolled in. In this situation, your application will need to be reassessed for entry to the new program.

For example, if you currently hold an offer of entry to the Master of International Business program, have not yet enrolled, but wish to be considered for entry to the Master of Applied Finance, you will need to request a change of preference as your application will need to be reassessed for entry to the Master of Applied Finance.

If your change of preference is successful, online enrolment into the new program must be completed by no later than Friday 8 August.

Note:

A change of preference is not required if you have already enrolled in another Faculty of Economics and Commerce graduate program, wish to transfer to a different stream or major within the same program (eg: from a 12 subject to a 16 subject program, or from a Master of Applied Commerce (Marketing) to a Master of Applied Commerce (Accounting)) or wish to transfer to a different course.  You may enrol into the program (if you haven’t already done so), and apply for an Internal Transfer after successful completion of your first semester of study.  See 'Internal Transfer' section below.
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International Students:

All international students are requested to enrol into the course for which they have been made an offer, and submit an Internal Transfer request after the successful completion of their first semester. Alternatively, you may elect to decline your offer of a place in Semester 2, and re-apply for a place in another course for entry in Semester 1, 2009.

All students considering applying for an Internal Transfer after their first semester are advised to discuss their current course plan with a course adviser.

 

Note:

A change of preference is not required if you have already enrolled in another Faculty of Economics and Commerce graduate program, wish to transfer to a different stream or major within the same program (eg: from a 12 subject to a 16 subject program, or from a Master of Applied Commerce (Marketing) to a Master of Applied Commerce (Accounting)) or wish to transfer to a different course.  You may enrol into the program (if you haven’t already done so), and apply for an Internal Transfer after successful completion of your first semester of study.   See 'Internal Transfer' section below.
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Internal Transfer:

Students who are already enrolled within a graduate program at the Melbourne Graduate School of Management, who wish to change their major (eg: from Master of Applied Commerce (Marketing) to Master of Applied Commerce (Accounting)), or who wish to change to a different stream within the same program (eg: from the 12 subject program to 16 subject program), or to a different program, may not apply for an Internal Transfer until after successfully completing their first semester of study.
If you are considering submitting an Internal Transfer request after the completion of your first semester, it is advised that you discuss your current study plan with a course adviser.

Students who are already enrolled in a graduate program with another faculty will be required to submit a new application with the Melbourne Graduate School of Management.
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FACILITIES AND SERVICES

Graduate Careers Centre

The Graduate Careers Centre is a faculty-based careers unit offering comprehensive career services to students enrolled in Melbourne Graduate School of Management programs. Visit their webpage at: www.melbournegsm.unimelb.edu.au/careers/

 

Melbourne Graduate School of Management Student Group:

The Melbourne GSM Student Group offers more opportunities to mingle with your peers and delivers program-specific activities suited to your interests.

This year, we’re bringing you the scavenger hunt (where you can explore interesting parts of the city with your fellow students), the Career Series (where you can get tips from Melbourne GSM alumni on what it’s like in the workforce), and fun social activities like parties, excursions, outdoor events, get-togethers, barbecues, trivia nights, movie screenings, and regular tea breaks.

Membership is FREE and open to all Melbourne GSM students, but you need to sign up to receive updates on our activities.  You can sign up during Orientation, online or e-mail us anytime at melbournegsm.studentgroup@gmail.com

Now is the best time to participate in shaping YOUR student group.  Step forward and introduce yourself!  Getting involved is a great way to widen your circle of friends, display your leadership skills, meet interesting people from around the world, have fun, and make the most of your time at the University.

 

 

Clubs and Societies:

The University of Melbourne Postgraduate Association Inc. (UMPA): This is the student representative body for graduates at the University of Melbourne. UMPA has over 9,000 members including all Grad Dip, Postgrad Dip, Masters, PhD and other doctoral students. UMPA speaks up within the University and in the wider community to help graduates and improve graduate education, research and welfare.

The University of Melbourne Student Union: A democratically elected student organisation that exists to defend and promote the rights of students. The Student Union also runs events, activities and entertainment to make your time at university more fun, and funds and assists almost 100 clubs and societies.

The Melbourne School of Graduate Research: Housed in the historic 1888 building and Graduate Centre, The Melbourne School of Graduate Research offers a range of programs and services for our graduate students.
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NEED HELP?

Support Services:

The Melbourne Graduate School of Management recognises that students can experience difficulties in negotiating the University environment, particularly in the early stages. The Melbourne Graduate School of Management offers various services, such as the Graduate Careers Centre, Teaching and Learning Unit, and specialised Computing Services to help make your life as a student easier.

The University of Melbourne offers an extensive variety of other support services available to all students, including childcare, counselling, a health service, and financial aid, just to name a few. We strongly encourage our students to take advantage of all Other University Services on offer.
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CONTACT US

The Melbourne Graduate School of Management is located on Level 4 of the Alan Gilbert Building.

Office Hours:

During non-teaching periods, the Melbourne Graduate School of Management is open from 8:45am to 5:00pm Monday - Friday.

During Orientation & Enrolment Week (21 - 25 July), and the first two weeks of semester (28 July - 8 August) the Melbourne Graduate School of Management is open 8:00am - 6:00pm Monday - Thursday, and 8:00am - 5:00pm on Fridays.

During semester, the Melbourne Graduate School of Management is open from 8:30am to 6:00 pm Monday to Thursday, and 8:30am - 5:00pm on Fridays.

Staff are available to assist with general enquiries relating to enrolment and study in graduate programs in the Faculty of Economics and Commerce.

Enquiries:

Tel:  +61 3 8344 1670
Fax: +61 3 9349 5021
E-mail: http://ecom-unimelb.custhelp.com

Melbourne Graduate School of Management
Faculty of Economics and Commerce
Level 4, Alan Gilbert Building
The University of Melbourne
Parkville Victoria 3010
AUSTRALIA

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